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Support with Your Application

Your Recruitment Journey

When you have found the perfect job for you, applying is simple. On the job advert, click ‘Apply Online’ to start your application. Your application needs to be made through our easy online system. A CV/letter of application may not tell us everything we need to know about you, so our application process is designed to capture this. Our applications will collect information such as your work history, relevant experience, and qualifications. This gives you the opportunity to provide details of why you are the best possible candidate for the job.

Our application form automatically saves as you enter your information, and it is simple to move backwards and forwards within the form at any time prior to submission. Help is also available at each stage to guide you complete the form.

Completing Your Application

As part of your application, we will ask you to give us some detailed information about how your experience, training, and qualifications make you an ideal candidate for the job. We call these our ‘supporting statements’. When the selection panel are reviewing your application, they will look closely at your supporting statements, and allocate scores to each one – these scores help the panel to decide who will be invited for interview.

When you are writing your supporting statements, think about what you have read in the job advert, job description, and person specification (these are available via a link in the job advert), and how you can link your skills and experience to the requirements of the job. If you are asked to give examples, try and be as specific as possible, and give plenty of detail.

Top Tips

When you create your ‘Jobs at Lincoln’ account, use an email address that you check regularly. We will use this to keep in touch with you about your application. Don't forget to add jobs@lincoln.ac.uk to your safe senders list to ensure that your email messages are not filtered into your junk folder.

Somebody working on a computer

Submitting Your Application

All our job opportunities show a closing date for applications. Each vacancy closes at 23:59 (UK time), so try and be as prepared as possible, and submit your fully completed application as early as you can on the closing date. If you are applying from overseas, think about any time difference that may apply, so you can submit your application in time. 

We will send you an acknowledgement email when you have submitted your application and then contact you again when shortlisting has taken place to confirm whether you have been shortlisted for interview. Even if we are not taking your application forward to interview this time, we will still let you know.

If you have any questions or need any help with the application process, please email jobs@lincoln.ac.uk.

Interviews

If you have been invited to interview, congratulations! We think your application is great.

Interviews are an opportunity for us to talk with you about your skills and experience, and for you to find out more about the job and about us as an employer – and that includes talking about all the great benefits we offer and why Lincoln is an amazing place to work. We know that interviews can feel daunting, and you may be nervous, but we want you to have a relaxed and positive experience with us.

If you have told us that we can send you SMS messages (via your user account), you will receive a text message to alert you that you have been selected for interview (and we will send an email confirming this too).

When we have confirmed all the final details with the selection panel, we will send you a more detailed email. This will include everything that you need to know about your interview, including where to go (or if the interview will be held via video call), who will be on the panel, and details of anything that you need to prepare beforehand.

Assessing Your Skills

As well as a competency-based question and answer interview, we might assess your skills and experience in other ways. This could include a presentation, a skills-based test or task, a group discussion, or a teaching session if you are an academic. We will let you know in your interview invitation email if we are using any of these methods.

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If you have applied for an academic or research job, we like to ask your referees to give us references prior to your interview, so we really appreciate it if you give us permission to do this.

After your interview, we will let you know the outcome as soon as we can. Even if you are not successful, we will let you know, and you will have the opportunity to have personal feedback from the chair of your interview panel. If you have any questions or need any help prior to your interview, please email jobs@lincoln.ac.uk.

Next Steps

If you have a recieved a job offer, congratulations again!

The chair of your interview panel will contact you directly to talk to you about the job offer. When you have accepted the job, the chair will let our People Services Team know. We will send you a contractual offer of employment, and then collect the other information required before you join us. This will include your references if we do not already have them, and occupational health information.

As a trusted Home Office sponsor, we have to make sure that all of our new colleagues have the right to work in the UK. If you are a British or Irish citizen, we will tell you about the documents we need to verify this. If you are not, we will talk with you about other options for verification, including support from our Visas and Immigration Team if you need this.

Once our checks have been completed, we will be able to confirm your start date. It will be great to see you again at Lincoln, and we look forward to working with you.

Frequently Asked Questions

Why do I have to fill in an application form?

Using an application form ensures that all our applicants provide information in the same format, which helps the selection panel to more easily compare the applications that they receive. A CV/letter of application can be submitted to supplement the information in your application, but it may not tell us everything we need to know about you, so our application process is designed to capture this.

I am applying for more than one job - do I need to fill out a separate application form for each one?

Yes, each job you apply for needs a separate application to be submitted. However, the personal information you complete on your initial application will be saved for you to resubmit or amend to suit subsequent applications. You can only have one ‘pending’ application open at one time, so if you want to apply for more than one role, please complete and submit your first application, and then start on your next. It is also worth downloading a copy of your completed applications, so that you can refer to them later if you need to.

Can you tell me if you have received my application?

Once you submit your application, you will receive an email from us confirming receipt.

I have made some mistakes on my application form - how can I correct them?

It is very important that you check and proofread your application form prior to submission, as you will not be able to amend it afterwards. If you need to change your details after submission, please contact us.

Who should I include as my referees?

Your referee must be able to assess your suitability for the job you are applying for. Your referee should be a manager from your current or most recent employment. If you have just completed full-time education, your course tutor, or other academic staff member, may be familiar with your work and could be selected. It is always worth checking with your referee directly that they are happy to give you a reference. Family members or personal friends should not be named as referees.

If you are shortlisted for an academic or research position, the University will contact your referees prior to interview (if you have given permission).

How long will I have to wait to find out if my application is successful?

You will normally hear from us within three weeks of the vacancy closing date if you have been shortlisted for interview. Even if you have not been shortlisted, we will send you an email to confirm this.

What is the Equal Opportunities Form used for?

The PվƵ is an Equal Opportunities employer. The information gathered on the form is used to assist us in monitoring the implementation and effectiveness of our Equal Opportunities policy. The information collected will be stored and processed in accordance with Data Protection Principles for the purpose of preparing anonymised statistical reports. The information will not be made available to the selection panel and will not, therefore, be used in any part of the recruitment decision-making process.

How do we protect your information?

We use a server certificate (also known as a digital certificate) to assure you of our identity and secure sockets layer (SSL) to encrypt data transmissions. You will also need to use Multi-Factor Authentication (MFA) to access your user account when you have registered.

Why do I have to register to apply for a job?

Registration is important to ensure that you are aware of the Terms of Use for the website, and it also provides access to a personalised area of the website, 'My Applications', which enables you to manage your job applications more easily.

Advantages of ‘My Applications’:

- Submitted applications are automatically saved and are available for printing;

- Once you have submitted your first application, it becomes available to re-use as a basis for future applications, which means that you will not need to re-enter all your information again.

- All information is held securely and cannot be viewed by the shortlisting panel or our People teams until you have submitted your application.

I am interested in working at the University. Is there a way I can be alerted to job opportunities?

Job opportunities at Lincoln may arise at any time of the year, so you may like to be alerted when we are advertising a particular type of role. There are two ways in which you can register your interest; they are both free, and you can choose whether to subscribe or unsubscribe at any time.

– this service will notify of you any jobs that have been advertised with a particular keyword that you have specified, with the results then being sent to you via email.

- this service enables you to subscribe to automatic updates via your web browser, enabling you to choose whether perhaps to be updated for jobs of a particular type or working in a particular department. ()

 

I have forgotten my password, what can I do?

If you have forgotten your password, you may reset it by following the password reset procedure. Simply follow these easy steps:

- Proceed to the ;

- Enter your email address and click continue. You will then be emailed a link to continue to reset your password;

- Follow the link provided in the email, and enter and confirm your new password before clicking on 'Reset';

- If using a public computer (such as in a library or Internet cafe) always log off when you’ve finished using the site.

Once you have completed the process and successfully reset your password you may log in using your email address and your new password.

To protect your account, follow these guidelines:

- Keep your password to yourself. Anyone who knows your password can access your account. Try not to write down your password;

- Do not use dictionary words, your name, your partner’s name, your email address, or other personal information that can be easily obtained. You should change your password frequently;

- Avoid using the same password for accounts on different websites.

Why is my email address rejected by the registration process?

If your email address is being rejected when you try to register on the website, this is usually because our system has identified that the email address in question already exists. It could be that you have previously successfully registered on our system but have either forgotten or did not realise your registration was successful at the time. If you think this is the case, you will simply need to reset your password to gain access to your account again. Please see the FAQ on what to do if you have forgotten your password.

My login email address/password doesn't work?

To access your online account, you will need to supply your email address and password so that the system can authenticate and confirm you are who you say you are, and that you have permission to access the details you will be trying to retrieve. Your email address and password must exactly match the information we hold in our system.

The most common reasons for not being able to log in are an incorrectly entered email address, password, or both. Check to make sure that the information you supplied is correct, and remember that the passwords are case sensitive.

If you know that your email address is correct and you can't remember your password, you may follow the procedure for resetting your password.

I have a new email address - how can I change my login?

If you still have access to your old email address, you can use your current login information and then change your email address via the ‘My Details’ option in the ‘My Recruitment’ screen.

If you have changed your email address and no longer have access to the email address you used to register, please contact us with details of your old and new email address.

What will happen to my account if I don’t log in?

If you do not access your account for 12 months, it is automatically deleted. You will receive an email reminder to log in and keep your account active before this happens. If your account is deleted, you will need to re-register and will not have access to the information from your previous account.

If you wish to keep accessing your account and submit applications through it in the future, it is important that you log in and keep the account active, even if you do not want to apply straight away.

I have a question that is not covered by any of the topics above, what shall I do?

If you have any questions that are not covered by our FAQs, or you need any other help, please email jobs@lincoln.ac.uk.